LP Board Meeting Minutes–June 29, 2015
Present: Aaron, Carmen, Ellen, Francine, Gino, Nancy, Paul, Sarah, Tania, Victor
Community: Carol, Karen and Bessie
1. Minutes from previous meeting were approved unanimously online. Nancy and Tania were welcomed to their first board meeting.
2. Public Comment: Karen and Bessie from the Chorus proposed a new working arrangement which was discussed. A decision is expected within the week.
3. Financial report: Carol went over the financial report. Ellen moved and Paul seconded the motion to approve the financial statements for fiscal year 2013-2014 ending August 31, 2014. All approved. Once taxes are filed, Café La Peña can be closed. Aaron will consult Kristen for details as to closing.
Aaron will prepare a draft budget to be sent out with a special budget meeting scheduled by July 15 for interested Board members. Carol will be available for financial workshop(s) to educate Board.
4. Report from ED (document previously sent by Aaron): Aaron reviewed the Director’s Report. He went over anniversary events and discussed committee and Board participation. He is working with Jocie to hire a new programmer.
5. Facilities: Aaron reported on facilities plans to paint back classroom and create a meeting and food prep space with an outdoor patio. The front office renovation and staff move is planned for July.
6. Programming: We discussed developing plans for September 11 along with defining other important dates as part of our legacy.
7. Solar La Peña: Aaron discussed progress on Solar LP. Ellen will work with Kristen to support the project.
8. General discussion and agreements: All board members will use @lapena.org emails for official business and to list on our website; a special meeting/training will be upcoming to deepen our understanding about budget; we discussed how to increase audience for events and using our website and social media; we discussed using google docs to share documents.